This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
This website, www.samdocker.co, collects private user data using the following form: Contact Form – https://samdocker.co/contact-me/, which generates emails sent to: firstname.lastname@example.org
samdocker.co LTD does not engage in email marketing other than to photographers who sign up requesting information relating to future wedding photography workshops or education. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.
To visit a samdocker.co LTD client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Shootproof’s system, on their servers and will be used to email you up to a maximum of four times and only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases. Any such emails sent to you will only be during the 12 month period for which the gallery is live. After 12 months has passed since a gallery was created it is automatically deleted and your personal data (email address) is completely removed from Shootproof’s system.
Only samdocker.co LTD will have access to your personal data (email address) stored on Shootproof’s system on behalf of samdocker.co LTD. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Shootproof’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from samdocker.co LTD.
By logging into a samdocker.co LTD client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any samdocker.co LTD client galleries.
If you wish to request for your personal data (email address) to be deleted from Shootproof’s servers, please email email@example.com
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. samdocker.co LTD holds the following personal data of clients:
Phone numbers + Email
samdocker.co LTD uses a client management system provided by Studio Ninja to store the above contact details collected at www.samdocker.co, this data is only used in order to respond to your enquiry for samdocker.co LTD to provide wedding photography services, and is accessed through 2 workstations, both heavily password protected.
If you decide to book the photography services of samdocker.co LTD, these details are held within soft copy and sometimes hard copy contracts, as well as soft copy and hard copy wedding client ‘day plan’ documents. Soft copy contracts and day plans are safely stored within my password protected office iMac, and backed up to two encrypted external hard drives. Hard copy contracts are filed in my secure office, see below for security details.
Client photos are safely stored within my password protected office iMac and backed up to two encrypted external hard drives. An additional cloud copy of all images is stored on GDPR compliant Dropbox.
SECURITY AND ON SITE CCTV
For increased security internal and external CCTV cameras are in operation at our Derby office. The video is stored on Nest’s Amazon Web Services (AWS) and Google Cloud Platform (GCP) and is deleted after 10 days. For access requests please email firstname.lastname@example.org – There will be a charge of £10 for supplying requested information.
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of samdocker.co LTD as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
WITHDRAWL OF CONSENT
Anyone photographed by samdocker.co LTD, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email samdocker.co LTD at email@example.com specifying the photo in question. Persuant to the request, samdocker.co LTD will then remove the photo from online and printed display wheresoever it appears within 30 days of request.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
DISPLAY OF IMAGES